Purchase requisitions are due in the Business Affairs Office by NOON on Monday to be processed for payment in that week’s check run. Payment requests entered in eProcurement must be entered and fully approved by NOON on Monday to be processed for payment in that week’s check run. Any late submissions will be pushed ahead to the following week payment schedule. Check and ACH payments are typically processed on Thursdays. See check run schedule below. Exceptions are in bold.
Deadlines and check runs are subject to change based on approved holiday schedule, bank holiday or other departmental changes.
All checks are mailed on Thursday unless requested to be held for pickup. If a check is to be picked up by the recipient or other campus representative, that information must be included on the purchase requisition or noted in internal comments on a payment request when entered through eProcurement. Checks will be available for pickup on Friday in the Office of Student Accounts (DS112). An email will be sent to individuals when a check is ready for pickup.
Employee reimbursements are processed monthly and paid on the first check run of the month.
| PURCHASE REQUISITIONS and PAYMENT REQUESTS DUE BY NOON | CHECK RUN DATE |
| 5/05/25 | 5/08/25 |
| 5/12/25 | 5/15/25 |
| 5/19/25 | 5/22/25 |
| 5/23/25 (Friday due to Monday holiday) | 5/29/25 |
| 6/02/25 | 6/05/25 Employee reimbursements paid |
| 6/09/25 | 6/12/25 |
| 6/13/25 (Friday due to holiday) | 6/17/25 Moved to Tues due to Thursday holiday |
| 6/23/25 | 6/26/25 |
| 6/27/25 (Friday due to holiday) | 7/02/25 Moved to Wed due to Friday holiday; Employee reimbursements paid |
| 7/07/25 | 7/10/25 |
| 7/14/25 | 7/17/25 |
| 7/21/25 | 7/24/25 |
| 7/28/25 | 7/31/25 |
| 8/04/25 | 8/07/25 Employee reimbursements paid |
| 8/11/25 | 8/14/25 |
| 8/18/25 | 8/21/25 |
| 8/25/25 | 8/28/25 |
| 8/29/25 (Friday due to Monday holiday) | 9/04/25 Employee reimbursements paid |
| 9/08/25 | 9/11/25 |
| 9/15/25 | 9/18/25 |
| 9/22/25 | 9/25/25 |
| 9/29/25 | 10/02/25 Employee reimbursements paid |
| 10/06/25 | 10/09/25 |
| 10/10/25 (Friday due to Monday holiday) | 10/16/25 |
| 10/20/25 | 10/23/25 |
| 10/27/25 | 10/30/25 |
| 11/03/25 | 11/06/25 Employee reimbursements paid |
| 11/10/25 | 11/13/25 |
| 11/17/25 | 11/20/25 |
| 11/21/25 (Friday due to Thanksgiving holidays) | 11/25/25 Moved to Tues due to Thurs holiday |
| 12/01/25 | 12/04/25 Employee reimbursements paid |
| 12/08/25 | 12/11/25 |
| 12/15/25 | 12/18/25 |
| Final December schedule TBD |