Liquor Permits for Campus Events

The New York State Liquor Authority requires that a special liquor permit be obtained for all events on campus that involve serving alcohol, with the exception of events held in John R. Yurtchuk Student Center, which is covered by a general liquor license. Departments must first schedule their event with Conference Services to reserve appropriate space and then a liquor permit may be requested. To request a permit, submit a purchase requisition form to the business office at least one month in advance of the event. Requests must be signed by applicable department manager or chair, dean and/or VP. The following information must be included on or attached to the requisition to complete the permit application:

  • Vendor name: NYS Liquor Authority
  • Sponsoring department name
  • Date of event
  • Beginning and ending times of event
  • Location of the event (building name and room number if applicable)
  • Map of location site (already on file for DS, VPAC, Rosary, CILS, AWC)
  • Complete menu, including all alcoholic and non-alcoholic beverages to be served
  • Estimated number of people expected
  • Account number to be charged $48 for the permit for each date requested. Note: an additional credit card processing fee is being charged by the state as of October 2023. The additional charge may vary and be will added to the final expense charged to your budget

Departments electing to sponsor on-campus events in which alcohol is to be served must purchase that alcohol through Daemen Dining (Hallmark Management Services). Daemen Dining will provide a bartender to oversee appropriate distribution of alcoholic beverages. Alcoholic beverages distributed by anyone other than representatives of Daemen Dining is strictly prohibited.

The business office will strive to accommodate all requests. However, there are no guarantees that requests submitted late (without a one-month advance notice) will be processed.

The liquor permit is not typically received until 48 hours prior to the event. All parties will be notified by the business office when the permit has been received.

Under no circumstances will alcoholic beverages be served without a Liquor Authority Permit with the exception of events held in the John R. Yurtchuk Student Center.