Departments and offices may purchase items in the university bookstore and request them to be charged directly to their department/office budget. Using the in-house charge system ensures receiving tax exemption and any discounts offered by the bookstore. Note: Bookstore charges will remain a paper process at this time and should not be submitted through the E-procurement system.
- University-issued credit cards should not be used to make purchases in the bookstore.
- General office supplies should not be purchased from the bookstore. Please follow purchasing guidelines to order these supplies with greater savings through the purchasing department
- Itemized receipt must be obtained from the bookstore. This should be signed by the department chair or manager, noted with the business purpose and budget number to charge, and submitted to the Office of Business Affairs within 2 days of purchase.
- If receipt is lost or damaged, submit a paper purchase requisition (PR) form including date, purpose, and amount of purchase and appropriate signatures within 2 days of purchase (use Daemen Bookstore as vendor)
- Any gift card purchased will require a gift card distribution form to be submitted along with the receipt. If the card is to be distributed at a later date, please indicate the date and purpose on the receipt. Submit the signed gift card form to the business office after distribution of the gift card.
- As an alternative, Amazon gift cards can be ordered through the purchasing department – no fees and received next day.
Questions regarding charges should be directed to the bookstore.