E-procurement is a system through the Colleague Self Service Portal that features streamlined processes and workflow automation. It has replaced the manual purchase requisition system for purchasing and payment authorizations. As of June 17, 2025, training for the system is complete and paper requisition forms will no longer be accepted. Payment requests and requisitions are to be completed through the E-procurement system.

If you do not have access to self-service Financial Management, your area Vice President, Dean, Chair, Director or Manager has determined you do not require access.  If you need to submit a payment request or quote, you need to reach out the your next level manager to get the payment or quote processed.  Not everyone will need access. 

Please email business@daemen.edu with any questions or issues and be sure to include “E-procurement” in the subject line of your email.

The procedures are subject to change as deemed necessary to make improvements or adjustments.

Guides and Resources

• Creating a Requisition and Receiving Goods/Services
• Requisitions for Amazon, Eaton Office Supply, and WB Mason
• Creating a Payment Request
• Daemen Dining Payment Requests
• Approving Documents
• Vendor List (Excel document-sort by department)
• Glossary for E-procurement through Self Service
• Fiscal Year End Dates
• Employee Expense Reimbursement Summary Form to use as “invoice” cover sheet for reimbursements to employees

Video Lessons

• Creating a payment request
• Receiving Goods and Services
• Creating a requisition for blanket PO
• Splitting a payment between departments

Travel Arrangements Booked through the Purchasing Department

• Create a separate requisition for each item to be booked (conference registration, hotel, flight)
• Do not include personal information such as date of birth, drivers license, etc.
• Purchasing Department will reach out to the individual for any personal information needed to complete the booking