E-procurement is a system through the Colleague Self Service Portal that features streamlined processes and workflow automation. It will eventually replace the manual purchase requisition system for purchasing and payment authorizations. The business office will be rolling out E-procurement on a gradual basis in the spring/summer of 2025 as departments are trained in the entry and approval process.

Please refrain from attempting to use the system if you have not been trained as it requires a customized workflow. Once trained, please refer to the resources available below for assistance or contact business@daemen.edu with any questions or concerns using “E-procurement” in the subject line.

The procedures are subject to change as deemed necessary to make improvements or adjustments.

Guides and Resources

• Fiscal Year End Dates
• Creating a Requisition and Receiving Goods/Services
• Requisitions for Amazon, Eaton Office Supply, and WB Mason
• Creating a Payment Request
• Daemen Dining Payment Requests
• Approving Documents
• Vendor List (Excel document-sort by department)
• Glossary for E-procurement through Self Service

Travel Arrangements Booked through the Purchasing Department

• Create a separate requisition for each item to be booked (conference registration, hotel, flight)
• Do not include personal information such as date of birth, drivers license, etc.
• Purchasing Department will reach out to the individual for any personal information needed to complete the booking