The New York State Liquor Authority requires that a special liquor permit be obtained for all events on campus that involve serving alcohol, with the exception of events held in John R. Yurtchuk Student Center, which is covered by a general liquor license.
Departments electing to sponsor on-campus events in which alcohol is to be served must purchase that alcohol through Daemen Dining (Hallmark Management Services). Daemen Dining will provide a bartender to oversee appropriate distribution of alcoholic beverages. Alcoholic beverages distributed by anyone other than representatives of Daemen Dining are strictly prohibited. Under no circumstances will alcohol be served without a proper liquor permit for events held on campus outside of the John R. Yurtchuk Student Center.
Departments must first schedule their event with Conference Services to reserve appropriate space and order food and beverages before a liquor permit is requested. Conference Services will direct the department to submit a requisition in E-procurement for a liquor permit if needed.
Permit requisitions must be submitted at least one month in advance of the event to allow time for approvals and to meet the deadline set by the NYS Liquor Authority.
When creating a requisition in E-procurement:
- Use vendor #130250 – NYS Liquor Authority
- AP type defaults to Credit Card (do not attempt to change)
- In description, type “application fee for xx/xx/xx” (date of event)
- The amount is $49.44
- In the confirmation email address box, add business@daemen.edu
- In the internal comments box, type “no PO to vendor-business office to pay with credit card”
Attach a document to your requisition with the following information:
- Name of sponsoring department/group
- Date of event
- Beginning and ending times of the event
- Location of the event (building name and room name/number if applicable)
- Estimated number of guests
- Complete menu, including all beverages being served (note: substantial food is required – minimum would be 2 different finger food selections)
The business office may contact you to provide a diagram of the area being used if a map is not currently on file. Outdoor areas require additional accommodations – please discuss your plan with conference services well in advance of your event.
The business office will strive to accommodate all requests. However, there are no guarantees that requests submitted late (without a one-month advance notice) will be processed.
The liquor permit is not typically received until 48 hours prior to the event. The initiator of the requisition, conference services, and Daemen Dining will be notified by the business office when the permit has been received.