Departments and offices may purchase items in the university bookstore and request them to be charged directly to their department/office budget. Using the in-house charge system ensures receiving tax exemption and any discounts offered by the bookstore.

As of September 2025, the bookstore procedure has changed to accommodate E-procurement.
The bookstore will email receipts for department charges to the business office. Paper receipts may be retained by the purchaser – they do not need to be sent to the business office any longer.

When the monthly invoice is received from Barnes & Noble, the business office will create a payment request in E-procurement to pay the charges based on the budget numbers where purchases were charged at time of purchase in the bookstore. A cover sheet with a total for each department will be shown and transaction detail for the purchases will be shown on the invoice. The payment request will follow the regular approval process. Approvers will only be approving the amount for their budget area. If a budget number needs to be different than shown, the approver should return the request and inform the business office of the correct number to charge, and it will be updated and rerouted for approval.

Departments are responsible for all items charged to their account in the bookstore. Any questions about charges or purchases must be addressed to the bookstore manager.

• University-issued credit cards should not be used to make purchases in the bookstore.
• General office supplies should not be purchased from the bookstore. Please follow purchasing guidelines to order these supplies with greater savings through the purchasing department
• Any gift card purchased will require a gift card distribution form to be submitted along with the receipt. If the card is to be distributed at a later date, please indicate the date and purpose on the receipt. Submit the signed gift card form to the business office after distribution of the gift card. As an alternative, Amazon gift cards can be ordered through the purchasing department – no fees and received next day.