Guides and Resources
- BudgetPak End User Getting Started Guide – Budgeting and Reporting v5
- How to Access/View Budget Information in Self-Service
- Budget by Line Item Detail
- Video Lesson: How to Enter Your Budget in BudgetPak (10min)
- Video Lesson: Copying Line Item Detail (4 min)
- Video Lesson: Importing Budget Line Detail (4 min)
- Video Lesson: Overview of Navigation and Reporting (8 min)
- Adding a new hire
- Entering an employee termination
- myXL Reference Manual
BudgetPak Software
BudgetPak is a stand-alone software and does not utilize single sign on with Daemen credentials. If you are having difficulty logging in or need a password reset, please email business@daemen.edu
You can access the software here:
Budget Process
Daemen now uses the online xLerant BudgetPak system for the budget process which increases the ability to document budget requests and tie to the Strategic Plan all within one system.
BudgetPak contains historical data for each account and can be used in conjunction with Service Budget to Actual to provide comprehensive account detail for budget preparation.
Daemen will again be using BudgetPak for the development of our 2024-2025 operating budget. Capital requests may be included with the operating “asks” for departmental needs. Capital requests will be MOVED to the capital budget, however.
For 2025-2026 Budget Cycle, these are critical dates:
- Late January 2025: Update 2024-25 Working Budget with Spring 2025 data including updated personnel starting file.
- Early February 2025: Completion of revenue assumptions for 2025-26 (Working with Enrollment and Institutional Advancement Offices).
- February 17: BudgetPak opens for 2025-26 budget process. (Revenue assumptions booked, payroll detail updated through Jan 31)
- February 17-28: Departments enter budgets in BudgetPak for respective VP review (suggested input date, may be done as per your VP request to meet their deadline)
- March 3-5: Adjustments to departmental and VP level budgets entered into Budgetpak
- March 6-14: VPBA office working with other Cabinet members to review BudgetPak projections to create balanced operating budget.
- March 21: Cabinet Budget Retreat (all day)
- April 10: Cabinet Budget Reconciliation Meeting (9am-12pm)
- Week ending April 28: Preliminary 2025-26 Budget approved by the President
- June 3: Budget sent to Business Affairs committee for review prior to Board of Trustees meeting
- June 10: Preliminary 2025-26 Budget presented to Board of Trustees
- September 9: Definitive 2025-26 Budget presented to BOT
All documentation and clarification should be done in the BudgetPak system using notes and attachments as necessary.
Line item detail should be used for as many budget accounts as possible. If this is not an appropriate allocation method, please use the notes section for further detail. This level of detail will aid in proper budgeting and matching throughout the year. See Line Item detail information in the guides/reference section.
ActionPaks are encouraged for each event or special program/activity to aid in quick budget adjustments. See ActionPak info in the guides/reference section.
Any questions about BudgetPak use or login should be directed to the Office of Business Affairs.
Training
(70 min)